Managed EDI for AAFES / The Exchange suppliers
AAFES / The Exchange EDI. We do the work for wholesale suppliers.
Roundhouse handles the electronic document work behind your AAFES / The Exchange wholesale orders: data entry, document preparation and transmission using our own systems. Wholesale documents for the Exchange facility you supply. Your team provides the approved product and shipment facts; we process the assigned EDI documents.
Let’s talk about your EDI
What is AAFES / The Exchange EDI?
AAFES / The Exchange EDI is the electronic exchange of standardized business documents between the retailer and its suppliers. For a wholesale account, the assigned workflow connects purchasing, shipment information and billing. Roundhouse performs that processing for you; there is no EDI application for your staff to buy or learn.
Facility references are part of the order.
Domestic and overseas receiving locations need the identifiers assigned to the purchase order. Roundhouse retains those references throughout shipment and invoice processing, while your team manages the physical movement and delivery arrangements.
AAFES / The Exchange EDI documents and processing responsibilities.
The table describes workflows we review for your supplier account. Required messages, versions, packing structures and testing follow your assigned program; not every row is mandatory for every supplier.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Translate the purchase order and retain item, quantity and destination references. |
| 860 | Purchase Order Change Request | Review buyer changes against the order and documents already prepared. |
| 856 | Advance Ship Notice (ASN) | Enter actual shipment and packing details and prepare the assigned shipment notice. |
| GS1-128 | Shipping label format | Prepare assigned shipping labels with container identifiers matched to the shipment data. This is a barcode format, not an X12 transaction number. |
| 810 | Invoice | Prepare and transmit the approved merchandise invoice with the required purchase references. |
| 824 | Application Advice | Review application-level feedback and prepare corrections where the response identifies an issue. |
| 997 | Functional Acknowledgment | Monitor technical acknowledgment; this does not establish business acceptance or approval for payment. |
Read the application response as well as the receipt.
AAFES publishes an 824 application-advice workflow alongside technical acknowledgment. We review available business feedback rather than assuming a 997 means the document has passed every receiving or invoice check. Corrections use the approved order and shipment facts.
From the approved order to the final document.
We review your AAFES / The Exchange account instructions and required tests, agree how your team will provide packing and approval information, and handle recurring processing. Order changes are checked against documents already prepared. Your warehouse controls the physical goods, packing and delivery; Roundhouse prepares the assigned electronic records from those facts.
Keep exceptions and the handover under control.
When taking over an existing AAFES / The Exchange account, we review open orders and documents already transmitted to avoid duplicate processing. Checking references, units and quantities helps reduce EDI-related errors and chargebacks. Available acknowledgments and business responses are reviewed separately, because sending a file does not by itself establish acceptance.
Frequently asked questions
AAFES / The Exchange EDI support
Do you do the AAFES / The Exchange EDI work for wholesale suppliers?
Yes. Our team performs data entry, prepares the assigned documents and transmits approved information using our own systems. We provide the ongoing processing service, not just access to software.
What does AAFES application advice tell a supplier?
Domestic and overseas receiving locations need the identifiers assigned to the purchase order. Roundhouse retains those references throughout shipment and invoice processing, while your team manages the physical movement and delivery arrangements.
Are all these EDI documents required for every AAFES / The Exchange supplier?
No. The supplier account, delivery channel and assigned specifications determine the required messages. We confirm those instructions before setup and testing.
Can you take over our existing AAFES / The Exchange EDI processing?
Yes. We review open transactions and the current account requirements, then agree the handover so orders and documents already processed are accounted for.
Can we view purchase orders and download PDFs?
Yes. You can view your purchase orders and download them as PDF files in our customer portal.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI