WHAT WE DO
EDI is finally easy.
Because we do it for you.
We handle EDI for companies that sell to retailers, from setting up a new trading partner to processing purchase orders, shipping notices, carton labels and invoices. Your team can focus on the products and relationships that grow your business.
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EDI outsourcing means we do the work.
Electronic Data Interchange (EDI) is how your business exchanges documents with its trading partners. Each retailer has its own requirements for the information, format and timing of those documents. Roundhouse takes on the day-to-day processing behind those requirements.
We prepare and transmit the agreed documents using our systems, work through document exceptions with your team and maintain the mappings behind your connections. You get people doing the EDI work, with over 20 years of experience supporting suppliers.
Whether you are shipping hundreds of cartons to one retailer or shipping tens of thousands of orders across several accounts, we keep the purchase order, shipment and invoice details connected.
FROM ORDER TO INVOICE
One workflow. Every detail handled.
We set up the connection
We review your approved vendor account requirements, prepare mappings and coordinate EDI testing. We establish which documents and responses apply to your account and organize the move into daily processing.
Process purchase orders
We receive and translate incoming orders, handle the required acknowledgments and incorporate accepted changes. Your team confirms quantities, availability and other commercial decisions; we turn those decisions into the required EDI documents.
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Prepare ASNs and carton labels
Using your actual packing and shipment information, we prepare advance ship notices and GS1-128 carton labels. Carton identifiers, contents and destination references need to agree so the retailer can connect the shipment it receives to the information sent ahead.
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Send electronic invoices
We prepare and transmit invoices in your trading partner’s required format, using the approved order and shipment details. We check references and quantities and help resolve document errors that could interrupt processing.
We handle the EDI. You stay in control.
Your team continues to manage the buyer relationship, product information, order commitments and physical shipments. You provide the packing details and approvals; we handle the agreed EDI processing. We establish who supplies each piece of information and when it is needed.
One collection. Many details.
A retailer might order one style in five colors and five sizes, split across several destinations. If the warehouse packs a different quantity than originally planned, the shipment notice and invoice need to reflect what actually ships. Roundhouse works from the confirmed details so item references, quantities and carton information carry through the document flow.
Our experience starts in fashion and retail and extends across the industries we serve. We connect to 300+ trading partners, including Macy’s, Nordstrom and Walmart.
FOR IN-HOUSE TEAMS
EDI Gateway. Keep your workflow. Outsource the mapping.
Already processing orders in your own system? Our EDI Gateway service lets your team keep that workflow while Roundhouse handles the agreed EDI connectivity and translation.
Roundhouse serves as your Value Added Network (VAN) provider and manages the mappings that translate trading-partner documents into the file format agreed for your business. We provide those files for your team to import into its ERP system. For outbound documents, we agree how your team supplies the data for translation and transmission.
What is the difference between a VAN and mapping?
A VAN carries electronic documents between trading partners. Mapping defines how the data in one format corresponds to fields in another. Our Gateway service brings those functions together, giving your team support for the connection and the document translation.
Before setup, we confirm your ERP’s import and export capabilities, required fields, transfer method and error-handling responsibilities. We test the agreed file exchange and maintain the mappings as requirements change. Your team continues to manage its internal order processing and ERP imports.
This is another level of outsourcing: you can keep order processing in-house while leaving the specialized mapping and connectivity work to Roundhouse.
Help prevent avoidable chargebacks.
Order details, shipment notices and carton labels need to agree. Learn how Roundhouse helps reduce EDI chargebacks and what to check when a deduction arrives.
Need help finding the source of an EDI problem?
Our EDI consultants review your documents and workflow to identify practical next steps.
FREQUENTLY ASKED QUESTIONS
Find the right level of EDI support.
What does EDI outsourcing include?
Roundhouse handles the agreed EDI setup, mapping, testing and daily document processing for your trading partners. That includes purchase orders, required responses, advance ship notices, GS1-128 carton labels and invoices. Your team supplies business decisions, approvals and accurate shipment information.
Do we need to buy or learn EDI software?
With our fully managed service, Roundhouse uses its own systems to do the EDI work. Your team does not need to operate our EDI software.
What is an EDI Gateway service?
Our EDI Gateway service supports teams that process orders in-house. Roundhouse provides Value Added Network (VAN) connectivity and managed mapping, translating documents into agreed file formats for your team to import into its ERP system.
How is Gateway different from fully managed outsourcing?
With fully managed outsourcing, Roundhouse performs the agreed daily EDI document work. With Gateway, your team continues its internal order processing while Roundhouse handles the agreed connectivity, translation and mapping. We define the file handoff and responsibilities with you before setup.
Can you work with our ERP system?
We review the import and export formats your ERP supports, agree the fields and transfer process, and test the mapping. The file format and any work needed in your ERP are confirmed for your system before implementation.
Do you serve industries beyond fashion?
Yes. Roundhouse supports wholesale suppliers across retail and other industries, including home furnishings, electronics, food, beauty, footwear and jewelry. We build the EDI workflow around your trading partners and products.
LET’S TALK EDI
Tell us who you sell to.
We’ll help with the EDI.
Whether you need us to handle the daily work or support your in-house systems, let’s find the right fit.
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