Managed EDI for BJ’s Wholesale suppliers
BJ’s Wholesale orders. We handle the EDI work.
Supplying BJ’s means keeping bulk orders, packing details and billing connected. Roundhouse receives your purchase orders, performs the shipment data entry, and prepares the applicable ASNs, shipping labels and invoices. Our team uses our own systems to do the processing for you.
Let’s talk about your EDI
What is BJ’s Wholesale EDI?
BJ’s Wholesale EDI is the electronic exchange of business documents between BJ’s Wholesale Club and its suppliers. For wholesale merchandise, it connects purchase orders, shipment information and billing. Roundhouse handles this document processing for suppliers shipping bulk merchandise to clubs and distribution facilities.
Your orders processed by our team.
We translate incoming orders into readable information, enter your approved fulfillment details and prepare the documents your account needs. Your team confirms quantities, prices and packing information; we handle the EDI preparation and transmission. There is no EDI platform for you to purchase or learn.
- Purchase orders available in our customer portal, with PDF downloads.
- Shipment documents prepared from the actual packing information.
- Applicable shipping labels coordinated with the ASN.
- Approved invoices transmitted and EDI feedback reviewed.
BJ’s Wholesale EDI documents and labels.
These are the document types and label work we review when setting up your wholesale account. Required transactions, versions, shipment structures and transmission timing follow the specifications assigned to your supplier program.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Receive and translate order lines, retaining buyer item references, quantities, units of measure and ship-to information. |
| 997 | Functional Acknowledgment | Handle technical receipt and syntax feedback in the agreed exchange. A functional acknowledgment does not by itself confirm delivery or payment. |
| 855 | Purchase Order Acknowledgment | Where assigned to your account, prepare the order response using approved line quantities and status. This is separate from the technical acknowledgment. |
| 856 | Advance Ship Notice (ASN) | Prepare the applicable shipment notice from actual contents, shipment references and the carton or pallet structure required for your account. |
| GS1-128 | Shipping label | Create labels where specified, with identifiers consistent with the corresponding shipment data. GS1-128 is a barcode format, not an X12 document number. |
| 810 | Invoice | Prepare approved billing with the correct purchase order, shipment and final-destination references, quantities and prices. |
Keep each invoice tied to the right shipment.
Combining several orders or destinations into a single billing record can create avoidable reconciliation work. BJ’s published supplier terms describe invoices tied to one purchase order, one shipment and one final destination. We confirm your account instructions and organize billing around those relationships, using your approved shipment details rather than a combined order total.
Club packs, cases and individual units are different counts.
A case of multipacks is not the same quantity as the individual products inside it. We preserve the units and item references used on the purchase order as we prepare shipment and invoice information. Your warehouse supplies the final packing breakdown so the electronic record reflects what is actually leaving the building.
- Check buyer item references against the merchandise being shipped.
- Keep ordered, packed and billed quantities in the agreed units.
- Retain the correct ship-to location on the corresponding documents.
- Review packing changes before the shipment documents are finalized.
Labels and shipment data that belong together.
Where your BJ’s account requires an ASN and shipping labels, we prepare them from the same fulfillment information. Carton and pallet identifiers need to remain associated with the right contents. Your warehouse handles physical packing, label placement, routing and appointments; we handle the applicable electronic documents and label preparation.
Setup for your wholesale supplier program.
We review your assigned specifications, establish document maps and coordinate testing before ongoing processing begins. Bulk club supply and consumer direct shipping are different operations. We keep the setup focused on your wholesale relationship rather than importing an unrelated online fulfillment workflow.
Help prevent document errors before they become deductions.
We check order references, shipment quantities, label consistency and invoice information, then review the available EDI feedback. When a document needs correction, our team handles the processing work with your approval. This helps reduce EDI-related chargebacks while your operations team manages the physical shipment and commercial decisions.
Moving your BJ’s EDI processing to Roundhouse.
We review open purchase orders, shipments awaiting documents and invoices already transmitted before agreeing on the handover. That gives each outstanding document a clear owner and helps avoid duplicate submissions. Roundhouse has been helping companies stay EDI compliant for over 20 years.
Frequently asked questions
BJ’s Wholesale EDI support
Do you do the BJ’s Wholesale EDI work for us?
Yes. We receive and translate purchase orders, perform shipment data entry, prepare applicable ASNs and labels, and transmit approved invoices using our own systems.
Is this service for wholesale suppliers?
Yes. This service is for businesses supplying bulk merchandise to BJ’s clubs and distribution facilities. We set up the documents around your wholesale account.
Do we need to buy EDI software?
No. Roundhouse handles the processing. Your team provides fulfillment information and approvals without having to purchase or learn an EDI platform.
Which BJ’s EDI documents will we need?
We review purchase orders, invoices, acknowledgments, applicable ASNs and shipping labels. The exact transaction list and maps depend on the specifications assigned to your supplier account.
Can you prepare BJ’s ASNs and shipping labels?
Yes. We prepare the applicable ASN and labels using your actual packing information and the requirements for your account, keeping shipment identifiers and contents aligned.
How do you organize BJ’s invoices?
We keep billing connected to the relevant purchase order, shipment and destination, following your assigned account instructions. Your team approves the commercial details before transmission.
Can you help reduce EDI-related chargebacks?
Yes. We help reduce EDI-related chargebacks by checking document references, quantities, label consistency and invoice details, and addressing reported EDI errors.
Can we view purchase orders online?
Yes. You can view your purchase orders and download them as PDF files in our customer portal.
How do we get started?
Contact Roundhouse. We guide you through the requirements, setup and testing for your BJ’s wholesale account, then handle the ongoing EDI processing.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI