Managed EDI for Loblaws suppliers
Loblaws EDI. We do the work for wholesale suppliers.
Roundhouse handles the electronic document work behind your Loblaws wholesale orders: data entry, document preparation and transmission using our own systems. Canadian wholesale orders, forecasts and shipment records. Your team provides the approved product and shipment facts; we process the assigned EDI documents.
Let’s talk about your EDI
What is Loblaws EDI?
Loblaws EDI is the electronic exchange of standardized business documents between the retailer and its suppliers. For a wholesale account, the assigned workflow connects purchasing, shipment information and billing. Roundhouse performs that processing for you; there is no EDI application for your staff to buy or learn.
A forecast is not a purchase order.
Planning information can help anticipate demand, but it should not be processed as a new order without the account's authorization. Roundhouse separates assigned forecasts from purchasing documents and keeps revisions tied to the correct transaction.
Loblaws EDI documents and processing responsibilities.
The table describes workflows we review for your supplier account. Required messages, versions, packing structures and testing follow your assigned program; not every row is mandatory for every supplier.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Translate the purchase order and retain item, quantity and destination references. |
| 830 | Planning Schedule — where assigned | Keep planning information distinct from an authorized purchase order. |
| 856 | Advance Ship Notice (ASN) | Enter actual shipment and packing details and prepare the assigned shipment notice. |
| GS1-128 | Shipping label format | Prepare assigned shipping labels with container identifiers matched to the shipment data. This is a barcode format, not an X12 transaction number. |
| 810 | Invoice | Prepare and transmit the approved merchandise invoice with the required purchase references. |
| 812 | Credit/Debit Adjustment — where assigned | Review adjustment details against the original transaction and your approved records. |
| 820 | Payment Order / Remittance Advice — where assigned | Make the assigned remittance details available for reconciliation; this message is not a sales invoice. |
| 864 | Text Message / business feedback — where assigned | Review assigned business messages and coordinate corrections from approved information. |
| 997 | Functional Acknowledgment | Monitor technical acknowledgment; this does not establish business acceptance or approval for payment. |
Preserve multi-location and receiving-program detail.
Warehouse, cross-dock and direct-store instructions can call for different shipment information. We work from the assigned Canadian account requirements and your actual packing breakdown. Approved commercial and tax information comes from your team rather than being inferred during data entry.
From the approved order to the final document.
We review your Loblaws account instructions and required tests, agree how your team will provide packing and approval information, and handle recurring processing. Order changes are checked against documents already prepared. Your warehouse controls the physical goods, packing and delivery; Roundhouse prepares the assigned electronic records from those facts.
Keep exceptions and the handover under control.
When taking over an existing Loblaws account, we review open orders and documents already transmitted to avoid duplicate processing. Checking references, units and quantities helps reduce EDI-related errors and chargebacks. Available acknowledgments and business responses are reviewed separately, because sending a file does not by itself establish acceptance.
Frequently asked questions
Loblaws EDI support
Do you do the Loblaws EDI work for wholesale suppliers?
Yes. Our team performs data entry, prepares the assigned documents and transmits approved information using our own systems. We provide the ongoing processing service, not just access to software.
Is a Loblaws forecast a purchase order?
Planning information can help anticipate demand, but it should not be processed as a new order without the account's authorization. Roundhouse separates assigned forecasts from purchasing documents and keeps revisions tied to the correct transaction.
Are all these EDI documents required for every Loblaws supplier?
No. The supplier account, delivery channel and assigned specifications determine the required messages. We confirm those instructions before setup and testing.
Can you take over our existing Loblaws EDI processing?
Yes. We review open transactions and the current account requirements, then agree the handover so orders and documents already processed are accounted for.
Can we view purchase orders and download PDFs?
Yes. You can view your purchase orders and download them as PDF files in our customer portal.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI