Managed EDI for Sportsman’s Warehouse suppliers
Sportsman’s Warehouse EDI. From the order to every case.
Apparel, footwear and outdoor merchandise need accurate item and packing records before they reach a distribution center or store. Roundhouse does the EDI work for Sportsman’s Warehouse wholesale suppliers, connecting the approved order to the packed shipment and invoice.
Let’s talk about your EDI
What is Sportsman’s Warehouse EDI?
It is the exchange of electronic purchasing, shipment and invoice documents between Sportsman’s Warehouse and its suppliers. Our focus is inventory orders shipped to its stores or distribution centers. We process the assigned documents using our own systems, with your team supplying approved fulfillment information.
Inventory orders have their own document workflow.
Sportsman’s published guide distinguishes inventory purchases from consumer fulfillment. The inventory flow includes orders, acknowledgments, changes, case-level shipping notices, invoices and functional acknowledgments. We confirm the current account maps rather than importing inventory-availability requirements from a different program.
Sportsman’s Warehouse inventory-order documents.
The published inventory flow identifies these messages. Current supplier instructions and assigned maps govern production use; the invoice route is confirmed during setup.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Translate inventory order items, quantities and receiving location. |
| 855 | Purchase Order Acknowledgment | Prepare the account-required response using your approved fulfillment decision. |
| 860 | Purchase Order Change Request | Review revisions before the order is packed and reported. |
| 856 | Advance Ship Notice | Prepare case-level shipment information from the final packing record. |
| GS1-128 | Shipping label | Align the required case identifiers with the ASN. |
| 810 | Invoice | Prepare and transmit when EDI is the assigned invoice method. |
| 997 | Functional Acknowledgment | Review syntax and receipt status; it does not approve the merchandise. |
A case-level ASN starts with the actual packing record.
We use the completed carton breakdown to connect the order, item references and shipped quantities. Case identifiers in the label files must agree with the shipment record. Your warehouse handles the physical packing and application of those labels; we handle the electronic preparation.
Selling units are not always individual pieces.
Pairs, innerpacks and master cartons can represent different quantities. We retain your approved ordering units and product references instead of converting every count into loose pieces. This is especially useful when apparel or footwear variants share similar descriptions but have separate item numbers.
Submit each invoice through the assigned route.
Sportsman’s published guidance describes EDI 810 and InvoiceWorks submission options. We confirm the route for your account and prepare the approved billing details without duplicating an invoice across both methods. Applicable document responses help identify errors that need correction.
Support through testing and daily order processing.
We review the current inventory-program instructions, testing and label requirements before production work. For a provider transition, open orders and previously reported shipments are reconciled first. We then handle data entry and electronic document processing while your team keeps control of shipment approvals.
Frequently asked questions
Sportsman’s Warehouse EDI support
Do you handle store and distribution-center orders?
Yes. This service focuses on wholesale inventory purchases for store and DC deliveries.
What is EDI in a warehouse?
EDI carries order and shipment information between business systems. For an ASN, the warehouse provides the actual packing details and Roundhouse prepares the electronic shipment record.
Is an 846 inventory feed part of every wholesale order?
No. Sportsman’s published inventory-order table differs from its consumer-fulfillment program. We confirm the messages assigned to your account.
Do carton labels need to match the ASN?
Yes. The applicable case identifiers and carton contents must be consistent with the shipment information being reported.
Should we send the invoice by both EDI and InvoiceWorks?
No. Use the approved submission method for that invoice to avoid duplicate billing records.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI