Managed EDI for Wayfair suppliers
Wayfair EDI. We do the work for wholesale suppliers.
Roundhouse handles the electronic document work behind your Wayfair wholesale orders: data entry, document preparation and transmission using our own systems. Bulk furniture shipment data, with the program clearly defined. Your team provides the approved product and shipment facts; we process the assigned EDI documents.
Let’s talk about your EDI
What is Wayfair EDI?
Wayfair EDI exchanges structured supplier documents. Bulk inventory replenishment, wholesale purchasing and consumer fulfillment are distinct workflows. Roundhouse establishes the program first and handles the assigned electronic document processing; a stock transfer is not automatically a retail purchase or a billable sale.
A replenishment transfer is not automatically a retail sale.
Wayfair supports several supplier workflows. We establish whether your account involves wholesale purchasing, bulk inventory replenishment or a fulfillment program before choosing documents. Moving stock into a facility should not automatically create a sales invoice.
Wayfair EDI documents and processing responsibilities.
The table describes workflows we review for your supplier account. Required messages, versions, packing structures and testing follow your assigned program; not every row is mandatory for every supplier.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Translate the purchase order and retain item, quantity and destination references. |
| 856 | Advance Ship Notice (ASN) | Enter actual shipment and packing details and prepare the assigned shipment notice. |
| 810 | Invoice | Prepare and transmit the approved merchandise invoice with the required purchase references. |
| 997 | Functional Acknowledgment | Monitor technical acknowledgment; this does not establish business acceptance or approval for payment. |
Multi-piece products need a complete packing breakdown.
A furniture item can ship in more than one box. We work from the approved item references and actual package data, preserving the relationship between the saleable product and its components. The account's assigned specification determines the message and label structure.
From the approved order to the final document.
We establish the program and assigned messages before setup, then agree how your team provides product, package and approval data. Roundhouse handles the applicable electronic records. Your warehouse or fulfillment provider remains responsible for the goods, physical packing and delivery. No CastleGate transaction map is assumed from a generic purchase-order list.
Keep exceptions and the handover under control.
When taking over an existing Wayfair account, we review open orders and documents already transmitted to avoid duplicate processing. Checking references, units and quantities helps reduce EDI-related errors and chargebacks. Available acknowledgments and business responses are reviewed separately, because sending a file does not by itself establish acceptance.
Frequently asked questions
Wayfair EDI support
Do you do the Wayfair EDI work for wholesale suppliers?
Yes. Our team performs data entry, prepares the assigned documents and transmits approved information using our own systems. We provide the ongoing processing service, not just access to software.
Is a bulk inventory transfer automatically a Wayfair sale?
Wayfair supports several supplier workflows. We establish whether your account involves wholesale purchasing, bulk inventory replenishment or a fulfillment program before choosing documents. Moving stock into a facility should not automatically create a sales invoice.
Are all these EDI documents required for every Wayfair supplier?
No. The supplier account, delivery channel and assigned specifications determine the required messages. We confirm those instructions before setup and testing.
Can you take over our existing Wayfair EDI processing?
Yes. We review open transactions and the current account requirements, then agree the handover so orders and documents already processed are accounted for.
Can we view purchase orders and download PDFs?
Yes. You can view your purchase orders and download them as PDF files in our customer portal.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI