Managed EDI for Belk suppliers
Belk EDI processing, with the pack details accounted for.
Roundhouse does the EDI work behind your Belk wholesale orders. We translate purchase orders, enter your warehouse’s shipment information, prepare ASNs and labels, and process approved billing data. Our team handles the systems and the daily document work.
Let’s talk about your EDI
What is Belk EDI?
Belk EDI exchanges merchandise orders, shipment notices and billing data electronically between Belk and its vendors. Roundhouse manages those transactions for wholesale suppliers, from incoming order information through approved shipment and invoice processing.
Keep prepacks consistent across documents.
Belk’s published EDI FAQ distinguishes prepack orders from component handling. We preserve the appropriate pack and item references when preparing shipment and billing data, and review partial-pack situations against the assigned instructions.
Belk EDI documents and shipping labels.
These are document workflows we review for your account. Required messages, versions, deadlines and receiving channels follow the instructions assigned to your supplier relationship; not every row is mandatory for every account.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Translate the merchandise order into readable item and quantity information. |
| 860 | Purchase Order Change Request | Review order revisions before using the updated data for shipment preparation. |
| 856 | Advance Ship Notice (ASN) | Build shipment and carton information from the actual packing breakdown, keeping product quantities and container identifiers aligned. |
| GS1-128 | Shipping label | Prepare the assigned carton label format and match its identifiers to the shipment notice. This is a barcode format, not an X12 transaction number. |
| 810 | Invoice | Prepare and send approved invoice information through the account’s agreed EDI channel. |
| 997 | Functional Acknowledgment | Monitor technical acknowledgment of the exchange; receipt does not establish business acceptance or approval for payment. |
| 824 | Application Advice — where assigned | Review application-level feedback where assigned and coordinate document corrections. |
Invoice the shipment without duplicating its lines.
Belk’s FAQ describes invoice consolidation around the purchase order, distribution center and shipment references. We reconcile approved billing quantities and totals with the shipment data before submission. Your team confirms prices and commercial adjustments.
Trace missing orders and separate receipt from payment.
If an expected PO is missing, we help trace the exchange using the order and transmission references. A functional acknowledgment confirms technical processing; it does not mean an invoice has posted or been approved for payment.
Your warehouse supplies the facts. We prepare the EDI.
We turn your final packing information into the applicable shipment notice and carton labels. Product identifiers, actual quantities and the correct order destination stay attached to the shipment. Your warehouse packs and labels the goods; our team enters and checks the electronic details.
Belk setup and a controlled provider handover.
We review current vendor instructions, assigned maps and tests before daily processing starts. For an existing connection, we identify outstanding orders, previously transmitted shipment notices and open billing work. That makes the cutoff between providers clear and helps avoid duplicate documents.
Reduce avoidable EDI-related errors.
Checking product references, carton identifiers, quantities and invoice totals before transmission helps reduce EDI-related chargebacks. We also review reported document errors with your team so corrections use the right source information.
Frequently asked questions
Belk EDI support
Do you do the Belk EDI processing for us?
Yes. We use our own systems to translate orders, enter shipment data, prepare ASNs and labels, and process approved invoices.
Can you work with prepack orders?
Yes. We review the assigned pack structure and use the appropriate product and quantity references in the shipment and billing documents.
Do you provide Belk shipping labels?
Yes. We prepare labels to the applicable account requirements and align them with the ASN information.
Does an EDI acknowledgment mean an invoice is paid?
No. Technical acknowledgment and business payment approval are different events.
Can we access Belk purchase orders in the portal?
Yes. You can view your purchase orders and download them as PDF files in our customer portal.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI