Managed EDI for Dillard’s suppliers
Dillard’s EDI processing. From order changes to shipped cartons.
A revised order needs to reach the shipment documents, not stop in an inbox. Roundhouse handles your Dillard’s wholesale EDI work: translating purchase orders and changes, entering shipment details, preparing ASNs and labels, and transmitting approved invoices. We do the processing with our own systems.
Let’s talk about your EDI
What is Dillard’s EDI?
Dillard’s EDI is the exchange of standardized electronic business documents between Dillard’s and its suppliers. Wholesale orders move through purchase orders, changes, shipment notices and invoices. Roundhouse performs that processing for suppliers shipping merchandise in bulk to Dillard’s retail distribution network.
We handle the document work for your team.
Your business produces the merchandise and confirms the commercial and fulfillment details. Our team receives and translates orders, performs data entry, creates the applicable labels and shipment notices, and sends approved billing documents. There is no EDI software for you to buy or learn.
- Readable purchase orders for your sales and operations team.
- Order changes reviewed before shipment documents are prepared.
- ASNs and shipping labels based on actual packed contents.
- Purchase order viewing and PDF downloads in our customer portal.
Dillard’s EDI documents and carton labels.
The table shows the processing we review for your wholesale account. We confirm the assigned document maps, required exchanges, versions and testing steps during setup; not every transaction applies to every supplier workflow.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Receive and translate ordered items, quantities, locations and dates for your team to review. |
| 860 | Purchase Order Change Request | Review buyer changes against the original order and carry approved revisions into subsequent shipment and billing preparation. |
| 856 | Advance Ship Notice (ASN) | Prepare shipment information using the actual carton contents, item references and packing structure for your account. |
| GS1-128 | Carton shipping label | Prepare the required carton labels and align their identifiers with ASN records. This is a barcode format, not an X12 transaction code. |
| 810 | Invoice | Create and transmit approved invoices using the relevant order and shipped quantities, prices and references. |
| 997 | Functional Acknowledgment | Manage technical acknowledgment feedback in the agreed workflow. This is separate from commercial approval or proof of payment. |
| 816 | Organizational Relationships | Review location and organizational information where included in your account’s exchange, so destination references are not overlooked. |
| 864 | Text Message | Receive and review business messages where assigned, bringing relevant information into the processing workflow. |
An order change needs a clear next step.
An 860 is not a second purchase order. We compare the change with the existing order and identify which details need attention before preparing the next documents. If packing has already begun, your team confirms what can be fulfilled; we then use the approved information in the ASN and invoice.
- Keep the original purchase order reference attached to the revision.
- Check changed quantities, dates and item details before document preparation.
- Resolve differences between revised orders and warehouse packing information.
- Avoid treating a retransmitted file as a new order to process twice.
Replenishment orders need the right shipment treatment.
Dillard’s published vendor guidance distinguishes certain ship-cancel replenishment orders from orders that remain open for further shipments. We check the order instructions and current account rules before preparing documents. Your team confirms the actual quantities; we keep the shipment record tied to the appropriate order treatment.
Keep the assortment identifiable inside each carton.
Apparel orders can contain similar styles in several colors and sizes. A total unit count does not describe that assortment. We work from your item references and packing breakdown to connect the merchandise to its carton, then prepare the shipment records and labels from that information. Catalogue and product-identification prerequisites are reviewed during setup. Your team remains responsible for the accuracy of the underlying product information.
Testing the workflow before daily processing.
We review your supplier account, document requirements and testing instructions, then coordinate the applicable setup and document tests. Label preparation is considered alongside the ASN workflow. Your warehouse handles physical packing, label placement, routing and delivery; Roundhouse handles the EDI work using the approved information.
Reduce EDI errors without adding another system to manage.
We check document references, order revisions, quantities and label consistency, and review reported EDI processing errors. This helps reduce EDI-related chargebacks while keeping your team informed when an exception needs a business decision. Roundhouse has been helping companies stay EDI compliant for over 20 years.
Keep open orders clear when changing providers.
Before moving your Dillard’s processing to Roundhouse, we review open orders, recent changes, shipments waiting for ASNs and invoices already sent. We agree which documents we will handle and how your team will provide packing information and approvals. This keeps the transition organized around work already in progress.
Frequently asked questions
Dillard’s EDI support
What is EDI for retailers?
Electronic Data Interchange is a standardized way for retailers and suppliers to exchange business documents such as purchase orders, shipping notices and invoices. Roundhouse prepares and processes those documents for wholesale suppliers.
Which retailers use EDI?
Dillard’s, Macy’s, Nordstrom and JCPenney use EDI in supplier relationships. Each retailer has its own account requirements. Roundhouse handles the processing for suppliers working with multiple retailers.
Is EDI still used today?
Yes. EDI remains part of wholesale retail order processing, shipment reporting and invoicing. We manage these exchanges so your team can focus on your products and customers.
Do you do the Dillard’s EDI work for us?
Yes. We translate purchase orders and changes, perform shipment data entry, prepare applicable ASNs and labels, and transmit approved invoices with our own systems.
Do we need our own EDI software?
No. Roundhouse performs the processing. Your team supplies accurate business and packing information and approves the details without having to buy or learn an EDI platform.
Can you handle Dillard’s purchase order changes?
Yes. We review 860 changes against the original purchase order and use approved revisions when preparing shipment and invoice documents.
Do you provide Dillard’s GS1-128 carton labels?
Yes. We prepare carton labels according to the requirements for your account and keep their identifiers aligned with the corresponding ASN information.
Can you help reduce EDI-related chargebacks?
Yes. We help reduce EDI-related chargebacks by checking order changes, shipment references, quantities and label consistency, and addressing reported document errors.
Can we view Dillard’s purchase orders online?
Yes. You can view your purchase orders and download them as PDF files in our customer portal.
How do we get started with Dillard’s EDI?
Contact Roundhouse. We guide you through account setup and testing, agree how your team will provide shipment details, and handle the ongoing EDI processing.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI