Managed EDI for Free People suppliers
Free People wholesale orders. Apparel details handled.
A shipment of apparel needs more than a style name and a total quantity. Roundhouse processes Free People EDI using the approved sizes, colors, selling units and carton breakdown, so your team can keep its attention on the collection and fulfillment.
Let’s talk about your EDI
What is Free People EDI?
Free People EDI is the electronic order, shipment and invoice workflow for participating merchandise suppliers in the URBN program. This service is for companies supplying wholesale goods to Free People. Roundhouse handles the electronic processing using its own systems.
Preserve each size and color in the packing record.
Two cartons can contain the same number of garments but different size runs. We use the approved variant-level breakdown rather than an average or a total. That keeps the retailer item reference connected to the exact merchandise reported in the shipment.
Free People EDI documents and shipment records.
These functions follow the published URBN EDI program. We confirm the applicable account maps and item references before production.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order / replacement order | Preserve size, color and selling-unit references and reconcile updates. |
| 856 | Advance Ship Notice | Prepare the actual apparel and carton breakdown. |
| GS1-128 | Shipping label | Provide carton-label files matching the shipment data. |
| 810 | Invoice | Prepare approved quantities, prices and PO references. |
Keep apparel sets together in the data.
For an item sold as a set, we retain the approved selling unit while your warehouse handles the component packing and ticketing. Free People’s set ticketing instructions are distinct from other URBN brands, so a sister brand’s merchandise instructions should not simply be reused.
Reconcile replacements before creating the ASN.
URBN revisions arrive as replacement 850 orders. We review the updated record against the existing order, then prepare the ASN from your confirmed packing information. The label files and carton identifiers follow that shipment record.
Your team approves. We process.
We establish item cross-references and the assigned account flow during setup and testing. Your people approve quantities, pricing and exceptions; we perform the data entry and prepare the outgoing records. Existing open orders are included in the handover to avoid duplicate notices or invoices.
Frequently asked questions
Free People EDI support
Is this service for boutiques buying Free People clothing?
This page covers wholesale suppliers selling merchandise to Free People. Boutique purchasing arrangements are a different relationship.
Can you handle size and color assortments?
Yes. We use your approved item and carton breakdown to retain the variant details.
Can we use the same ticketing instructions as another URBN brand?
Not automatically. Merchandise ticketing and set instructions vary by brand and must follow the assigned requirements.
Do we need to buy EDI software?
No. Roundhouse uses its systems to perform your agreed EDI processing.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI