Managed EDI for Grainger suppliers
Grainger EDI. One shipment record that preserves every PO.
Roundhouse handles Grainger supplier EDI, preparing purchase-order responses, shipment notices and invoices. We perform the data entry and electronic document work for you.
Let’s talk about your EDI
What is Grainger supplier EDI?
Grainger supplier EDI exchanges orders and fulfillment records for products supplied to its distribution business. This is distinct from a customer using Grainger’s purchasing tools. We process your approved supplier documents using our own systems.
Several POs can belong to one shipment.
Grainger’s published supplier ASN specification describes grouping by shipment, destination and supplier number, with multiple purchase-order references preserved where applicable. We confirm the current instructions and build the ASN from the actual load rather than automatically creating one notice for every PO.
Grainger EDI documents and processing.
The following are document functions for the agreed supplier workflow, not a universal list of mandatory transactions. We confirm the current purchasing entity, maps, required responses and testing instructions for your account before production.
| Code / format | Document | What we handle |
|---|---|---|
| 850, where assigned | Purchase Order | Translate the supplier purchase order. |
| 855, where assigned | Purchase Order Acknowledgment | Prepare the approved response. |
| 856 | Advance Ship Notice | Preserve shipment-level grouping and item-level PO references. |
| 810, where assigned | Invoice | Prepare billing from approved shipped quantities. |
| 997, where assigned | Functional Acknowledgment | Review technical responses and failures. |
Report the load that actually leaves.
The published guidance ties ASN preparation to confirmed loading. We use the warehouse’s final item quantities, carrier and shipment references. If the load changes, the document must reflect that change rather than an earlier pick plan.
Handle responses as well as outbound files.
After setup and testing, Roundhouse prepares assigned invoices and reviews reported document errors. Your team approves quantities, prices and exceptions. The current account guide controls implementation; historical network details are not reused without confirmation.
Frequently asked questions
Grainger EDI support
Can one Grainger ASN reference multiple purchase orders?
The published supplier guide describes that structure for the same shipment and destination. We confirm the current account instructions.
Is EDI the same as an ERP?
No. EDI exchanges business documents; an ERP manages internal business records. Roundhouse handles the agreed EDI processing.
Should the ASN use planned or actual quantities?
Actual confirmed shipment quantities. Your warehouse supplies the final release information.
Do you operate the EDI system for us?
Yes. Our team prepares and processes the agreed documents.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI