Managed EDI for Kohl’s suppliers
Kohl’s wholesale EDI. We handle the processing.
You prepare the products for Kohl’s. Roundhouse handles the purchase orders, data entry, advance ship notices, GS1-128 carton labels and invoices behind your wholesale shipments. Our team manages setup and daily EDI processing using our systems, so your team can focus on the merchandise.
Let’s talk about your EDI
What is Kohl’s EDI?
Kohl’s EDI is the electronic exchange of business documents between Kohl’s and its suppliers. For wholesale orders, it connects the merchandise ordered with the shipment information and invoice. Roundhouse performs that processing for you, from receiving a purchase order through preparing the documents needed for your retail account.
Wholesale order processing, handled by our team.
Roundhouse has been helping companies stay EDI compliant for over 20 years. We use our systems to receive orders, enter packing details, prepare labels and shipment notices, and transmit invoices. Your team makes fulfillment decisions and approves the documents; we do the EDI work.
- Setup, document mapping and testing for your Kohl’s account.
- Purchase order translation and daily shipment data entry.
- ASNs, carton labels and invoices prepared together.
- Help resolving document discrepancies and reported EDI errors.
Kohl’s EDI documents and shipping labels.
These documents form our wholesale order-processing workflow. We confirm the maps and document scope for your Kohl’s account during setup, including whether order acknowledgments and changes apply. This is service coverage, not a universal list of mandatory transactions.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Receive and translate the order, keeping product references, quantities and delivery information available for your team. |
| 856 | Advance Ship Notice (ASN) | Prepare and transmit the approved shipment details from your actual carton and packing information. |
| 810 | Invoice | Prepare and send invoices with the correct order references, prices and shipped quantities. |
| 997 | Functional Acknowledgment | Handle document receipt acknowledgments and review structural acceptance or rejection. |
| GS1-128 | Carton shipping label | Create carton labels with identifiers aligned to the ASN; a label format rather than an X12 transaction. |
| 855 | Purchase Order Acknowledgment | Prepare order responses where included in your agreed account workflow. |
| 860 | Purchase Order Change Request — Buyer Initiated | Process applicable order revisions and coordinate the resulting shipment and invoice changes. |
Product information is the starting point.
An order can contain many variations of the same product. Keeping the UPC, style, color and size references consistent helps your team identify exactly what Kohl’s ordered and what the warehouse packed. Kohl’s catalogue vendor instructions describe sharing product information through an electronic catalogue; we coordinate the EDI workflow with the item references used for your account.
- Preserve the item references supplied on the purchase order.
- Resolve product or quantity discrepancies with your team before preparing shipment documents.
- Keep new assortment information consistent across orders, ASNs and invoices.
Repeat orders need shipment-specific details.
A repeat order may use familiar products but different quantities, destinations or carton contents. We prepare each ASN from the shipment your warehouse is actually making. Reusing an old packing record without checking the current order can carry an error into the labels and invoice; our processing keeps those details tied to the current shipment.
- Order review: receive and translate the purchase order for your team.
- Packing information: enter the actual quantities and carton contents your warehouse provides.
- Shipping documents: prepare matching labels and the ASN, then transmit the approved notice.
- Invoicing: prepare and send the approved invoice using the correct order and shipment references.
Help reduce EDI-related chargebacks.
Late shipment information, mismatched quantities and incorrect order references can create avoidable receiving and billing problems. We coordinate document preparation with your shipping schedule and check the relationship between the PO, ASN, carton labels and invoice. Your warehouse manages physical packing and routing; we handle the electronic details that support the shipment.
Setup that carries through to daily service.
We establish the account’s required maps, test the document exchange and agree how your team will provide packing information and approvals. After setup, Roundhouse continues doing the processing. When an assortment changes or an order needs attention, you have a team to work through the EDI details with you.
Bring your existing Kohl’s account to Roundhouse.
We review your active connection and open-order workflow before changing providers. The handover plan identifies which outstanding documents move to Roundhouse and what testing is needed. You can view purchase orders and download PDF files in our customer portal while our team handles the processing behind them.
Frequently asked questions
Kohl’s EDI support
Do you handle Kohl’s EDI for wholesale suppliers?
Yes. Roundhouse handles purchase orders, shipment data entry, ASNs, GS1-128 carton labels and electronic invoices for wholesale suppliers shipping to Kohl’s.
Which EDI documents can you process for our Kohl’s account?
Our wholesale workflow covers purchase orders, advance ship notices, invoices and functional acknowledgments, along with carton labels. We confirm account-specific requirements, including any order responses or changes, during setup.
Do you provide GS1-128 labels and ASNs?
Yes. We prepare carton labels and advance ship notices using your actual packing details, keeping carton identifiers and shipment information aligned.
Why do UPC, style, color and size references matter?
They identify the products ordered, packed and invoiced. We preserve those references through document processing and work with your team to resolve discrepancies.
Do we need to operate EDI software?
No. Roundhouse operates the systems and does the data entry and document preparation. Your team provides fulfillment details and approves documents before transmission.
Can you help reduce EDI-related chargebacks?
Yes. We help reduce EDI-related chargebacks by checking document accuracy, coordinating shipment-notice preparation and aligning labels, quantities and order references.
Can we switch from our current EDI provider?
Yes. We review your connection and open orders, plan the document handover and coordinate testing before taking over ongoing processing.
How do we get started with Kohl’s EDI?
Contact Roundhouse. We guide you through account review, document setup and testing, then manage your daily wholesale EDI processing.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI