Managed EDI for Sephora suppliers
Your beauty brand. Our team handles the Sephora EDI.
Roundhouse performs the EDI work for wholesale beauty suppliers: translating purchase orders, entering shipment information, preparing applicable ASNs and shipping labels, and processing approved invoices. Your team supplies the product and packing facts; we handle the electronic documents.
Let’s talk about your EDI
What is Sephora EDI?
Sephora EDI is the electronic exchange of standardized purchasing, shipping and billing documents with suppliers. Roundhouse focuses on the wholesale relationship: merchandise orders shipped to the retailer, with document processing handled by our team.
A shade, a size and a set are different products.
Beauty assortments can contain many items with nearly identical names. We use the product identifiers on the order and the actual packing breakdown, rather than relying on a description alone. A gift set should not become a list of separate sale units unless that is how the approved order identifies it.
Sephora EDI documents and shipping labels.
These are document workflows we review for your account. Required messages, versions, deadlines and receiving channels follow the instructions assigned to your supplier relationship; not every row is mandatory for every account.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Translate X12 purchase orders and preserve the ordered item identifiers, quantities and references. |
| 855 | Purchase Order Acknowledgment — where assigned | Prepare an order acknowledgment from approved quantities and status where the account assigns this transaction. |
| 856 | Advance Ship Notice (ASN) | Build shipment and carton information from the actual packing breakdown, keeping product quantities and container identifiers aligned. |
| GS1-128 | Shipping label | Prepare the assigned carton label format and match its identifiers to the shipment notice. This is a barcode format, not an X12 transaction number. |
| 810 | Invoice | Prepare and send approved invoice information through the account’s agreed EDI channel. |
| 997 | Functional Acknowledgment | Monitor technical acknowledgment of the exchange; receipt does not establish business acceptance or approval for payment. |
Confirm the market and the buying relationship first.
The applicable EDI standard and messages depend on the supplier account. The table describes an X12 wholesale workflow; it is not a universal specification for every Sephora market. We confirm the assigned requirements before testing or processing. A Sephora-branded retail location should not be used to guess which company issues the purchase order.
Turn the packing list into shipment information.
We enter the item quantities and carton contents your warehouse provides, connect them to the purchase order, and prepare the applicable shipment notice and labels. If a quantity or carton changes, we review the document impact before finalization. Your warehouse remains responsible for the physical goods and delivery arrangements.
From a first order to repeat replenishment.
We establish the account instructions and required tests, agree how your team will provide packing data, and handle the recurring document processing. Approved invoice information follows the order and shipment record. There is no EDI application for your staff to purchase or learn.
EDI readiness and merchandising approval are different.
An EDI connection supports a supplier relationship; it does not place a brand in the retailer’s assortment or replace buyer approval. Once your commercial relationship is in place, Roundhouse can manage the agreed electronic document work.
Keep the handover and the document checks clear.
When moving an existing account, we review outstanding orders, notices already transmitted and invoices awaiting action. Checking product references, quantities and shipment identifiers helps reduce EDI-related errors and chargebacks without confusing document processing with physical fulfillment.
Frequently asked questions
Sephora EDI support
Do you do the Sephora EDI work for wholesale suppliers?
Yes. We translate orders, enter shipment information and prepare the applicable ASNs, labels and approved invoices using our own systems.
How do you handle products with several shades or sizes?
We work from the approved product identifiers and actual carton contents, keeping each ordered variant connected to its shipment information.
Are Sephora EDI requirements identical in every country?
No single document list should be assumed for every market. We confirm the standard, messages and testing assigned to your supplier account.
Is supplying Sephora at Kohl’s automatically the same EDI account?
No. We establish the buying entity and the instructions attached to your purchase order rather than assuming the branding determines the connection.
Does EDI setup get our products accepted by Sephora?
No. Merchandising approval is separate. Roundhouse handles the agreed document processing for your supplier relationship.
Can we view orders and download PDFs?
Yes. You can view your purchase orders and download them as PDF files in our customer portal.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI