Managed EDI for Ross Stores suppliers
Ross wholesale orders. EDI handled from PO to invoice.
Roundhouse receives your Ross Stores purchase orders, processes revisions, enters packing information, and prepares the applicable ASNs, GS1-128 labels and invoices. We do the daily EDI work using our own systems so your team can concentrate on its merchandise and shipments.
Let’s talk about your EDI
What is Ross Stores EDI?
Ross Stores EDI is the electronic exchange of business documents between Ross and its suppliers. For a wholesale vendor, that means connecting the merchandise order with shipment reporting and billing. Roundhouse manages this processing for companies shipping bulk orders to the retailer.
A changed order needs more than a new printout.
A revised quantity, delivery reference or assortment can affect the packing information already prepared. We review incoming changes against the open order before using them in downstream documents. Your team approves commercial changes and provides the final shipment details; we keep the electronic records connected.
Ross Stores EDI documents and shipping labels.
These are document workflows we review for your account. Required messages, versions, deadlines and receiving channels follow the instructions assigned to your supplier relationship; not every row is mandatory for every account.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Translate merchandise lines, quantities and purchase order references into readable order information. |
| 860 | Purchase Order Change Request | Review buyer-initiated changes against the existing purchase order before shipment processing. |
| 856 | Advance Ship Notice (ASN) | Build shipment and carton information from the actual packing breakdown, keeping product quantities and container identifiers aligned. |
| GS1-128 | Shipping label | Prepare the assigned carton label format and match its identifiers to the shipment notice. This is a barcode format, not an X12 transaction number. |
| 810 | Invoice | Prepare and send approved invoice information through the account’s agreed EDI channel. |
| 997 | Functional Acknowledgment | Monitor technical acknowledgment of the exchange; receipt does not establish business acceptance or approval for payment. |
From an assortment to an accurate carton breakdown.
An order may contain multiple styles, colors and sizes. We enter the packing breakdown you provide and connect the contents of each carton to the appropriate order. A total carton count alone cannot describe how the merchandise is packed.
- Identify the order and shipment destination.
- Keep units, packs and cartons distinct.
- Report shortages and repacked cartons before documents are finalized.
- Apply each supplied label to its corresponding carton.
EDI notices and freight routing are separate tasks.
The ASN describes the shipment electronically. Routing, appointments, physical ticketing and carrier handoff still need to follow the applicable Ross instructions. We coordinate the document information with your team without treating an accepted EDI message as proof that transportation arrangements are complete.
Setup, testing and ongoing Ross processing.
We confirm your assigned maps and label specifications, complete the applicable testing, and agree how your warehouse will supply packing information. For an existing account, we review open orders, transmitted notices and outstanding invoices before taking over so documents are not submitted twice.
Help reduce EDI-related chargebacks.
We check references, quantities and label-to-ASN consistency before transmission and help address reported EDI errors. Reliable source information from your warehouse helps us prepare documents that describe the shipment correctly.
Frequently asked questions
Ross Stores EDI support
Do you do the Ross EDI work or provide software?
We do the work: order translation, packing data entry, applicable shipment notices, labels and approved invoices. There is no EDI software for your team to buy or learn.
Can you process changes to a Ross purchase order?
Yes. We review the change against the open order and use approved information when preparing shipment documents.
Do you provide Ross shipping labels?
Yes. We prepare GS1-128 shipping labels to the requirements assigned to your account and keep their identifiers consistent with the ASN.
Does an ASN replace routing instructions?
No. An ASN reports shipment contents. Your fulfillment team still follows the retailer’s routing and delivery instructions.
Can we view purchase orders online?
Yes. You can view your purchase orders and download them as PDF files in our customer portal.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI