Managed EDI for Macy’s suppliers
Macy’s EDI processing. Our team does the work.
Roundhouse handles the EDI behind your Macy’s wholesale shipments. We receive purchase orders, enter packing information, prepare ASNs and GS1-128 carton labels, and transmit approved invoices. Your team controls fulfillment; we manage the electronic documents from setup through daily processing.
Let’s talk about your EDI
What is Macy’s EDI?
Macy’s EDI is the electronic exchange of business documents between Macy’s and its suppliers. For wholesale orders, purchase orders, advance ship notices and invoices connect the merchandise ordered with the cartons shipped and the payment requested. Roundhouse performs that processing for you, using our systems and our people.
We handle the documents your orders depend on.
Roundhouse has been helping companies stay EDI compliant for over 20 years. We do the data entry and document preparation as your orders move through fulfillment. Your team supplies actual packing information and approves the documents; we prepare and transmit them. You do not need to buy or learn an EDI platform.
- Purchase order translation and receipt acknowledgment.
- Shipment data entry, carton labels and ASN preparation.
- Invoice preparation and transmission after approval.
- Review of EDI acknowledgments and help with reported errors.
Macy’s EDI documents and carton labels.
The table below describes our wholesale processing workflow. Macy’s publishes multiple document maps and versions, so we establish the correct scope for your vendor account during setup. Account-dependent order responses and activity reports are confirmed separately.
| Code / format | Document | What we handle |
|---|---|---|
| 850 | Purchase Order | Receive and translate item, quantity, price and delivery references for your team to review. |
| 856 | Advance Ship Notice (ASN) | Prepare shipment and carton information using the applicable pack structure and required shipment references, including Trip ID where applicable. |
| 810 | Invoice | Prepare and transmit the approved invoice using the correct order references and shipped quantities. |
| 997 | Functional Acknowledgment | Handle receipt acknowledgments and review structural acceptance or rejection of EDI documents. |
| GS1-128 | Carton shipping label | Prepare carton labels with identifiers aligned to the corresponding ASN; a label format rather than an X12 transaction. |
| 855 | Purchase Order Acknowledgment | Prepare order responses where included in the agreed account workflow. |
| 852 | Product Activity Data | Process product activity information when enabled for the account. |
The ASN needs more than an order number.
A shipment notice connects the purchase order, carton contents and shipment references. Macy’s EDI directory announces a Trip ID requirement for the 856 ASN effective February 1, 2026. We review the applicable instructions with your account setup and include the required shipment information in document preparation. Your shipping team supplies the assigned references along with the packing details.
- Keep purchase order and item references associated with the correct shipment.
- Collect the required shipment identifiers before finalizing the notice.
- Match carton identifiers in the ASN to the labels used by the warehouse.
- Coordinate transmission with the account’s shipping requirements.
Pick-pack and standard-pack shipments need the right map.
Macy’s maintains distinct ASN guides for pick-pack and standard carton pack shipments. We establish the document structure that applies to your packing method, then use the actual quantities and carton contents your warehouse provides. A late packing change needs to carry through to both the labels and the shipment notice before approval.
Setup based on your account, not a generic document list.
MacysNet provides EDI maps alongside vendor standards and routing resources. Roundhouse reviews the applicable version and document flow, configures the EDI connection and coordinates testing. We keep wholesale processing aligned with your account rather than assuming every published map applies to every supplier.
From incoming order to approved invoice.
We translate the purchase order so your team can review the merchandise and delivery details. Once the warehouse has packing information, we prepare the ASN and labels. We then create the invoice using the corresponding order and shipment references, obtain your approval and transmit it. You can view purchase orders and download PDF files through our customer portal.
Reduce EDI-related chargebacks and document follow-up.
Incorrect carton identifiers, missing shipment references and inconsistent quantities can create avoidable receiving and billing issues. We check the relationships between the order, packing information, ASN and invoice and work through discrepancies with your team. Your warehouse manages physical packing and routing; Roundhouse handles the EDI processing that supports the shipment.
Move your Macy’s EDI processing to Roundhouse.
For an existing account, we review the connection, open orders and outstanding documents before arranging a handover. We agree which work moves to our team, coordinate testing and establish how packing information and approvals will be provided. Ongoing processing remains part of the service after setup is complete.
Frequently asked questions
Macy’s EDI support
Do you handle Macy’s EDI for wholesale suppliers?
Yes. Roundhouse handles purchase orders, shipment data entry, ASNs, carton labels and invoices for wholesale suppliers shipping to Macy’s. Our team does the processing using our systems.
Which Macy’s EDI documents do you process?
Our wholesale workflow covers 850 purchase orders, 856 advance ship notices, 810 invoices and 997 functional acknowledgments, along with GS1-128 labels. We confirm any additional documents and the applicable mapping version for your account.
Does Macy’s require a Trip ID in the ASN?
Macy’s EDI directory announces a Trip ID requirement for the 856 ASN effective February 1, 2026. We review the applicable instructions during setup and prepare the ASN using the required shipment references provided by your team.
Can you handle pick-pack and standard-pack ASNs?
Yes. We use the applicable Macy’s mapping structure and your actual carton information to prepare the shipment notice and matching labels.
Do you provide Macy’s GS1-128 shipping labels?
Yes. We prepare carton labels with identifiers aligned to the ASN. Your warehouse applies them to the corresponding cartons.
Do our employees need to learn EDI software?
No. Roundhouse handles data entry, document preparation and transmission. Your team provides fulfillment details and approves the documents.
Can you help reduce EDI-related chargebacks?
Yes. We help reduce EDI-related chargebacks by checking document consistency, matching labels with carton data and addressing reported EDI errors.
How do we start or switch providers?
Contact Roundhouse. We review your account and any open orders, arrange setup and testing, and plan the transition into daily processing.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI