Managed EDI for Whole Foods Market suppliers
Whole Foods Market EDI. Start with who places your order.
Roundhouse performs Whole Foods Market supplier EDI work for wholesale brands, keeping direct orders and distributor orders correctly separated. We prepare the assigned documents for you.
Let’s talk about your EDI
What is Whole Foods Market EDI?
Whole Foods Market EDI exchanges order and billing data for participating supplier accounts. The first step is identifying who purchases your goods. A distributor-issued order belongs to that distributor’s trading relationship, even when the merchandise is ultimately sold at Whole Foods Market.
A shelf-ready product still needs accurate case data.
The consumer barcode and the wholesale case reference can represent different units. We maintain the approved cross-reference and case quantity so the PO, shipment and invoice describe the same products. Flavor, size and multipack differences stay attached to the correct item.
Whole Foods Market EDI documents and processing.
The following are document functions for the agreed supplier workflow, not a universal list of mandatory transactions. We confirm the current purchasing entity, maps, required responses and testing instructions for your account before production.
| Code / format | Document | What we handle |
|---|---|---|
| 850, where assigned | Purchase Order | Process direct-account merchandise orders. |
| 810, where assigned | Invoice | Prepare the approved invoice for the actual buying account. |
| Assigned ASN format | Assigned ASN format | Describe the shipment where required. |
| Assigned label format | Assigned label format | Prepare account-specific shipment labels. |
| Assigned acknowledgment | Assigned acknowledgment | Review technical delivery and processing responses. |
Coordinate documents with the actual delivery path.
For direct supply, we follow the assigned Whole Foods Market account instructions. For distributor supply, we identify the applicable distributor workflow. Your warehouse confirms quantities and destination; Roundhouse prepares the agreed outgoing records without treating the two routes as interchangeable.
Product approval remains a separate step.
Whole Foods Market has a prospective-supplier process. An EDI connection does not secure shelf placement. After approval, we work through current document requirements and testing and establish the daily processing and exception handover.
Frequently asked questions
Whole Foods Market EDI support
Do distributor orders use the same connection as direct Whole Foods Market orders?
Not necessarily. We confirm the company issuing the PO and process documents under that trading relationship.
Can you handle different flavors and pack sizes?
Yes. We maintain each approved item and its wholesale selling unit.
Does Roundhouse obtain product approval?
No. The retailer or distributor makes that decision. We handle the agreed EDI processing for the approved relationship.
Can we download our purchase orders?
Yes. Our customer portal provides purchase-order access and PDF downloads.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI