INDUSTRIES WE SERVE
Publishing EDI.
Handled by Roundhouse.
Publishing EDI connects book and merchandise orders with availability, shipping and billing information. Roundhouse handles the electronic document work for publishers and wholesale suppliers, preserving the title and edition references used by each account.
Let’s talk about your EDI
The edition matters as much as the title.
Hardback, paperback and other editions can have different product identifiers, prices and availability. We use the identifiers assigned to each ordered edition rather than matching on the title alone. Reprints and revised editions should follow your approved product records and the buyer’s accepted order details.
An order with a backordered title.
A retailer orders several titles, one of which is not yet available. Your team decides what can ship and how to respond for the balance. We prepare the account’s agreed response and shipment documents for the released books, then invoice the confirmed billing quantity without marking the unavailable title as shipped.
We do the EDI work. Your team stays in control.
Supply title and edition identifiers, ordered and available quantities, approved discounts, shipment detail and return instructions where relevant. Book-trade formats vary by market and customer; we confirm the required standard and mapping rather than assuming every publisher uses the same X12 set.
Roundhouse works through setup and testing, receives the agreed incoming documents, prepares outgoing records and reviews available technical responses. We bring exceptions back to your team for a decision. Our role is hands-on processing, not simply giving you software to operate.
Publishing EDI document reference
These are relevant document functions, not a universal mandate for this industry. Your customer’s current implementation guide determines the versions, required fields, timing and documents in your account. Additional messages are agreed during setup.
| Code | Document | Role in the workflow |
|---|---|---|
| 850 | Purchase Order | Receive the buyer’s order and retain its item, quantity and destination references. |
| 855 | Purchase Order Acknowledgment | Transmit your approved response when the account requires an acknowledgment. |
| 856 | Ship Notice/Manifest (ASN) | Prepare the shipment record from confirmed packing and shipping details. |
| 810 | Invoice | Send approved billing quantities, prices and references. |
| 997 | Functional Acknowledgment | Review technical receipt and syntax status; this is not payment or commercial acceptance. |
FREQUENTLY ASKED QUESTIONS
Publishing EDI FAQs
Can you distinguish different editions of the same book?
Yes. We retain the product identifier and approved commercial details for each edition on the order.
Can you process a partial book shipment?
Yes. We use your confirmed availability and shipment quantities to prepare the assigned response, shipping record and invoice.
Do all book customers require X12 EDI?
No. Formats vary by customer and market. We confirm the assigned format and service scope during setup.
Do we need to operate your EDI software for publishing orders?
No. Roundhouse performs the agreed EDI work. Your team provides accurate product and shipment data and approves commercial decisions; you do not need to install or learn our EDI software.
LET’S TALK EDI