MANAGED EDI SERVICES
Electronic invoicing. Handled by Roundhouse.
Roundhouse prepares and sends your electronic invoices using approved shipment and pricing information. We handle the EDI format and document exceptions so your invoice accurately represents what you supplied.
Let’s talk about your EDI
An invoice needs more than the order total.
The purchase order states what was requested; the invoice states what you are billing. Shipped quantities, approved prices, units and required references need to agree with the actual transaction. We prepare the assigned invoice format rather than assuming a PDF emailed to a buyer meets the EDI requirement.
What Roundhouse handles.
We prepare invoice lines and totals from your approved records, include the account’s required references and transmit through the agreed channel. We review available technical responses and help investigate reported document errors. Commercial disputes and payment decisions remain with the supplier and retailer.
What your team provides.
Your team confirms what shipped, the invoice number and date, approved prices, terms and applicable allowances or charges. We reconcile missing or inconsistent details before submission. We do not invent a price adjustment or accept a deduction on your behalf.
A billing example: a partial shipment.
A buyer orders 200 units but your approved first release ships 160. Copying the full PO value into an invoice would overstate that release. We use the confirmed billing basis, retain the correct order references and distinguish the remaining quantity from goods already invoiced.
Acknowledged does not mean paid.
A functional acknowledgment reports technical receipt and processing of an EDI transaction. It is not a payment confirmation or a guarantee that the retailer accepted every price and quantity. We distinguish technical document issues from accounting questions so they can be addressed through the right process.
Corrections without duplicate billing.
If an invoice is rejected or needs a correction, we review the reported issue and the account’s resubmission instructions. A blind resend or new invoice number can create duplicate records. We use your approved correction and track what was already transmitted before preparing the next document.
Document details that matter.
These functions describe the agreed workflow. Your trading partner’s current account instructions determine which formats and responses apply.
| Document or detail | What we handle |
|---|---|
| 810 — Invoice | Prepare approved merchandise billing in the assigned EDI format. |
| PO and shipment references | Connect the invoice to the correct order and release. |
| Units, prices and allowances | Use approved values and the account’s required representation. |
| 997 — Functional Acknowledgment | Review technical receipt separately from payment. |
| 824 / assigned error response | Investigate application-level exceptions when the account uses this message. |
FREQUENTLY ASKED QUESTIONS
Electronic invoicing FAQs
Do you prepare and send EDI invoices?
Yes. Roundhouse performs the agreed electronic invoice preparation and transmission from your approved data.
Is an EDI 810 the same as a PDF invoice?
No. The 810 is a structured transaction. A PDF is a readable document and does not replace a required EDI submission.
Does an acknowledgment mean the invoice will be paid?
No. Technical receipt and commercial approval or payment are separate events.
Can you help with a rejected invoice?
Yes. We review the reported document issue and prepare an approved correction according to the account’s instructions.
Connect the rest of your EDI workflow.
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