MANAGED EDI SERVICES
Purchase order processing. Handled by Roundhouse.
Roundhouse receives and processes your EDI purchase orders, keeps revisions connected to the original order and prepares the agreed acknowledgments. Your team gets usable order information while we handle the EDI details.
Let’s talk about your EDI
From an EDI file to an order your team can use.
An incoming order contains more than a product total. We preserve the purchase-order number, buyer item references, quantities, selling units and delivery details so your team can review what was ordered. The assigned document format determines the fields; an 850 is common in retail, but other programs use different messages.
What Roundhouse handles.
We translate incoming order data, review the required references and prepare the assigned acknowledgment using your approved response. We flag discrepancies for review rather than deciding prices, substitutions or availability on your behalf. The processed order becomes the starting point for shipment documents and billing.
What your team provides.
Your product cross-references, approved pack sizes, availability decisions and commercial approvals let us prepare accurate responses. If an item cannot ship as ordered, your team confirms the proposed action. We then process the applicable response under the retailer’s instructions.
Order changes need their own trail.
A buyer may revise a quantity, date or destination after the original PO. We reconcile the change with the current order and identify whether packing or billing work has already started. A change message should not become a second purchase order simply because it arrived as a separate file.
A processing example: a revised size breakdown.
A retailer orders 120 units of a style, then changes the allocation between small and medium while keeping the total at 120. A total-only review would miss the change. We retain the revised line details so the packing information and subsequent ASN reflect the accepted size breakdown.
View orders and download PDF copies.
The customer portal provides company-specific purchase-order access and PDF downloads. It gives your team a readable copy alongside the managed EDI workflow. A PDF is a viewing and sharing format; it does not replace the retailer’s required electronic acknowledgment or shipment notice.
Document details that matter.
These functions describe the agreed workflow. Your trading partner’s current account instructions determine which formats and responses apply.
| Document or detail | What we handle |
|---|---|
| 850 — Purchase Order | Receive and interpret the assigned order details. |
| 855 — Purchase Order Acknowledgment | Prepare the approved business response where required. |
| 860 — Purchase Order Change Request | Reconcile buyer-initiated changes. |
| 865 — Purchase Order Change Acknowledgment/Request | Process the approved change response where assigned. |
| 997 — Functional Acknowledgment | Review technical receipt; this does not accept the commercial order. |
FREQUENTLY ASKED QUESTIONS
Purchase order processing FAQs
Do you receive and process orders for us?
Yes. Roundhouse handles the agreed electronic order processing and prepares required responses from your approved information.
Can we view purchase orders online?
Yes. You can view your company’s purchase orders and download them as PDF files in the customer portal.
Do you decide whether we can fill an order?
Your team makes availability and commercial decisions. We process the resulting approved EDI response.
What if the retailer changes an order?
We reconcile the change against the original order and the work already completed before preparing the assigned response.
Connect the rest of your EDI workflow.
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