MANAGED EDI SERVICES
Trading partner setup. Handled by Roundhouse.
A new retail account should be an opportunity. Roundhouse handles the EDI setup behind it: account requirements, document mapping, testing and the handover into daily processing.
Let’s talk about your EDI
One retailer connection, several moving parts.
A supplier number alone does not establish a working EDI connection. The purchasing entity, document versions, item references, shipping locations and required responses all need to agree. We establish the workflow for your approved vendor account before preparing the first test documents.
What Roundhouse handles.
We review the assigned implementation guides, set up document mappings in our systems, prepare test transactions and work through reported errors. We confirm which documents belong to your account rather than assuming every retailer requires the same set. Once testing is accepted, we coordinate the move into production and the first order cycle.
What your team provides.
We need your approved trading relationship, supplier identifiers, current account instructions, product and pack information, warehouse contacts and authorized approval contacts. Your team retains control of commercial decisions. We use the information to perform the technical and document work; you do not have to operate our EDI software.
A setup example: the same style in five sizes.
Suppose your new buyer orders a garment in five sizes and several colors. Your internal style code may differ from the retailer’s item reference, and the order may use eaches while the warehouse packs cases. Before testing, we establish the product cross-reference and selling-unit relationships. That information then carries into the shipment notice and invoice.
Still testing weeks—or months—later?
Some suppliers spend weeks or months working through EDI setup with their provider or in-house team, correcting test files and waiting to get into production. Roundhouse brings the experience to move that work forward. We complete most trading partner setups in 5–10 business days, with some completed in as little as 24 hours. We handle the mapping, testing and corrections so your team can focus on the business. Timing depends on account readiness and the trading partner’s approval.
Switching providers without losing the order history.
We identify open purchase orders, accepted changes, shipment notices already sent and invoices awaiting resolution. The cutover needs an agreed starting point so an old order is not processed twice or left behind. Your existing provider and trading partner may need to participate in the transition.
Document details that matter.
These functions describe the agreed workflow. Your trading partner’s current account instructions determine which formats and responses apply.
| Document or detail | What we handle |
|---|---|
| 850 / assigned order | Confirm order references, item identifiers and units. |
| 855 / assigned response | Test acceptance and exception responses when required. |
| 856 and carton labels | Check the shipment hierarchy and matching identifiers. |
| 810 / assigned invoice | Check billing references, quantities and approved values. |
| 997 / assigned acknowledgment | Review technical receipt separately from business approval. |
FREQUENTLY ASKED QUESTIONS
Trading partner setup FAQs
Can you set up our first retailer?
Yes. Once the supplier relationship is approved, we handle the agreed EDI setup and testing and prepare the daily processing handover.
Does every retailer require the same documents?
No. The current instructions for your account determine formats, required responses and testing.
Do we have to buy EDI software?
Roundhouse performs the agreed EDI work using its own systems. We establish the required information handoff with your team.
How long does setup take?
Timing depends on account readiness, mapping requirements and the retailer’s testing and approval schedule. We establish those dependencies at the start.
Connect the rest of your EDI workflow.
Explore Nordstrom, Macy’s and our trading partner services.
LET’S TALK EDI