INDUSTRIES WE SERVE
Food & beverages EDI.
Handled by Roundhouse.
Food and beverage EDI exchanges the order, shipment and billing information used by grocery retailers and distributors. Roundhouse handles these documents for wholesale suppliers, with attention to case packs, units and the account’s required product references.
Let’s talk about your EDI
Cases, individual units and weight are not interchangeable.
A purchase order may be expressed in cases while your internal stock report counts individual units. Some products use a weight-based billing arrangement. We work from the approved conversion and pricing basis so the shipment and invoice do not silently multiply or reduce the quantity being reported.
A beverage replenishment shipment.
A grocery account orders cases across several flavors and pack sizes. The warehouse sends the actual pallet and carton breakdown. We prepare the shipment notice and labels using that information, and the invoice uses the approved case quantity and price. An unavailable flavor is handled through your approved response rather than being substituted without notice.
We do the EDI work. Your team stays in control.
Provide product identifiers, case-pack definitions, shipped quantities and any account-required lot or date information. Physical temperature control, food safety and recall procedures remain operational responsibilities; transmitting an order or ASN does not replace them.
Roundhouse works through setup and testing, receives the agreed incoming documents, prepares outgoing records and reviews available technical responses. We bring exceptions back to your team for a decision. Our role is hands-on processing, not simply giving you software to operate.
Food & beverages EDI document reference
These are relevant document functions, not a universal mandate for this industry. Your customer’s current implementation guide determines the versions, required fields, timing and documents in your account. Additional messages are agreed during setup.
| Code | Document | Role in the workflow |
|---|---|---|
| 850 | Purchase Order | Receive the buyer’s order and retain its item, quantity and destination references. |
| 855 | Purchase Order Acknowledgment | Transmit your approved response when the account requires an acknowledgment. |
| 856 | Ship Notice/Manifest (ASN) | Prepare the shipment record from confirmed packing and shipping details. |
| 810 | Invoice | Send approved billing quantities, prices and references. |
| 820 | Payment Order/Remittance Advice | Handle assigned payment-allocation information separately from invoice transmission. |
| 997 | Functional Acknowledgment | Review technical receipt and syntax status; this is not payment or commercial acceptance. |
| Label | GS1-128 shipping label | Prepare the physical carton or pallet identifier specified by the account; a label is not an X12 transaction set. |
FREQUENTLY ASKED QUESTIONS
Food & beverages EDI FAQs
Can you handle different case sizes for the same product?
Yes. We use the correct product and packaging references for each ordered case configuration.
Can lot or date information be included?
Yes, where the agreed document format and trading partner instructions call for it, using the information your team supplies.
Does grocery EDI include payment confirmation?
A remittance message can explain a payment allocation when the account uses it. Sending an invoice or receiving a functional acknowledgment is not itself proof of payment.
Do we need to operate your EDI software for food & beverages orders?
No. Roundhouse performs the agreed EDI work. Your team provides accurate product and shipment data and approves commercial decisions; you do not need to install or learn our EDI software.
LET’S TALK EDI