Managed EDI for Staples suppliers
Staples EDI. Office product orders processed for you.
Roundhouse handles Staples wholesale supplier EDI, preparing purchase orders, shipment notices and invoices from your approved information. We do the document work using our systems.
Let’s talk about your EDI
What is Staples supplier EDI?
Staples supplier EDI supports structured merchandise transactions between the buying account and its vendors. We confirm the country, purchasing entity and assigned document maps before processing. Buying office supplies from Staples is a different relationship from supplying merchandise to Staples.
A ream, a carton and an individual item are different units.
Paper, stationery and office equipment can be ordered in different packaging quantities. We preserve the approved item number and selling unit through the order, packing records and invoice. Your team approves any substitution or price difference before we prepare the response.
Staples EDI documents and processing.
The following are document functions for the agreed supplier workflow, not a universal list of mandatory transactions. We confirm the current purchasing entity, maps, required responses and testing instructions for your account before production.
| Code / format | Document | What we handle |
|---|---|---|
| 850, where assigned | Purchase Order | Read ordered item numbers and selling units. |
| 856, where assigned | Advance Ship Notice | Prepare the actual shipment and carton details. |
| 810, where assigned | Invoice | Prepare approved billing for the shipped quantities. |
| Assigned response | Assigned response | Process the acknowledgment required by the account. |
Replenishment needs accurate shipment facts.
Your warehouse confirms the released quantities, carton contents and destination. Roundhouse prepares the assigned ASN and label data from that record, then prepares approved billing. We reconcile partial releases against the order rather than treating each shipment as a new full order.
Managed processing for your account.
Public connector descriptions cover different regional standards. We establish the specific workflow during onboarding, handle the agreed document preparation and review reported transmission exceptions. Your team continues to control fulfillment and commercial approvals.
Frequently asked questions
Staples EDI support
What is an EDI supplier?
It is a supplier that exchanges business documents electronically in agreed structured formats. Roundhouse can perform that document work on your behalf.
Can you process case and individual-unit quantities?
Yes. We use the approved product conversion and retain the ordered selling unit.
Are all Staples accounts on the same map?
We confirm the purchasing entity and region; a connector list is not a universal supplier specification.
Do we have to operate software?
No. Roundhouse performs the agreed EDI processing for your team.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI