Managed EDI for US Foods suppliers
US Foods EDI. From the case order to accurate billing.
Roundhouse handles US Foods supplier EDI for wholesale food and foodservice products, preparing orders, shipment notices and invoices. We do the electronic processing for you.
Let’s talk about your EDI
What is US Foods supplier EDI?
It is the exchange of structured order and fulfillment records with the assigned US Foods buying account. Our focus is product suppliers delivering wholesale goods, rather than restaurant customer ordering feeds.
A case count is not always an invoice quantity.
Foodservice items can be sold by case, unit or an approved weight basis. We retain the account’s selling unit and reconcile the warehouse’s confirmed quantity with the approved billing basis. Differences are raised for review before documents are submitted.
US Foods EDI documents and processing.
The following are document functions for the agreed supplier workflow, not a universal list of mandatory transactions. We confirm the current purchasing entity, maps, required responses and testing instructions for your account before production.
| Code / format | Document | What we handle |
|---|---|---|
| 850, where assigned | Purchase Order | Receive and translate the wholesale order. |
| 855, where assigned | Purchase Order Acknowledgment | Communicate approved quantities and availability. |
| 856, where assigned | Advance Ship Notice | Prepare dispatch and product details. |
| 810, where assigned | Invoice | Prepare billing using the agreed selling unit. |
| 997, where assigned | Functional Acknowledgment | Review technical acknowledgment results. |
Keep the PO and shipment together.
We translate incoming order references, prepare the agreed response and use actual dispatch facts for the shipment notice. The invoice uses approved prices and shipped quantities. We check that location and order references remain consistent across those records.
A managed service with clear approvals.
We establish the account’s current maps and testing requirements and agree how your staff supplies shipment information. Roundhouse then performs the daily document work. Your team continues to approve prices, substitutions and fulfillment decisions.
Frequently asked questions
US Foods EDI support
Can you process foodservice case quantities?
Yes. We maintain the approved selling unit and product references throughout the order workflow.
Who approves a substitution or shortage?
Your team makes that decision. We process the resulting approved information.
Do you connect restaurant purchasing software?
This service page concerns supplier documents for goods sold to US Foods. Other workflows require a separate scope.
Can we change providers without duplicating invoices?
We review open orders and previously transmitted documents as part of the handover.
Use the current instructions for your vendor account when setting up or changing an EDI connection. Retailer names identify the accounts we support; these pages are published by Roundhouse, Inc.
Let’s talk EDI